10 Productivity Tools to Boost Remote Work Efficiency

By Bastien, on October 27, 2023 - 4 min read

Remote work has become more common than ever before. With the rise of remote work, it is essential to have productivity tools that can help boost efficiency and streamline workflows. Fortunately, there are numerous tools available that can greatly enhance remote work productivity. 

In the current era of remote work, privacy tools also remain important. VPNs (Virtual Private Networks) have always been an essential tool for remote professionals. If you use a Windows PC, a VPN, such as ExpressVPN, can provide a secure and encrypted connection between your computer and your company’s network.

This ensures that sensitive data and confidential information remain protected from cyber threats. It is also important to protect your device against malware attacks in remote work. Ensure to use anti-virus software and avoid clicking on suspicious links to avoid falling victim to phishing attacks.

This article will explore a comprehensive list of 10 productivity tools to help manage distractions, improve project management, and enhance collaboration in a remote work environment. These tools are categorized into three sections:

  1. Managing Distractions While Working
  2. Improving Project Management
  3. Boosting Collaboration

Managing Distractions While Working

One of the biggest challenges of working remotely is managing distractions that can hinder productivity. From household chores to social media temptations, remote workers need effective tools to focus on their tasks. Here are five productivity tools that can help limit distractions and boost efficiency:

1. Freedom

The Freedom app is a powerful tool that allows you to block websites, alerts, and other digital distractions, keeping your attention solely on your current project. Unlike other similar apps, Freedom can block sites on multiple devices, ensuring that you won’t be able to circumvent the block by using your phone while working on your desktop. Communicate with your teammates about entering a “distraction-free zone” so they understand why you may not be responding to their messages.

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2. Calendly

Calendly is a must-have tool for small business owners and marketers as it eliminates the distraction of scheduling meetings and booking time for work. With Calendly, you can set up events based on your existing calendar and block out busy times.

When someone wants to schedule a meeting, they can easily reserve a time slot without needing back-and-forth email exchanges. Calendly’s buffer feature allows you to create breaks between meetings, ensuring you have time for travel, stretching, or last-minute adjustments to your schedule.

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3. Noisli

Noisli is an innovative tool that helps you block out distracting sounds, increase focus, or create a calming environment after a stressful period. Unlike traditional white noise generators, Noisli allows you to mix different sounds to create a personalized working atmosphere. This can be particularly useful for remote workers in busy households with children or roommates, helping them quickly enter a state of focus and concentration.

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4. Pushbullet

Pushbullet is a game-changer for those who frequently switch between multiple devices throughout the day. Whether transitioning from a computer to an iPad or from a smartphone to a tablet, constantly switching devices can disrupt your workflow and make it harder to regain focus on your current project. Pushbullet solves this problem by seamlessly connecting all your devices. You can send text messages from your computer, see your phone’s notifications on your tablet, and instantly share links and files without having to email them to yourself. This integration ensures a smoother and less distracting working experience.

5. 1Password

Passwords are a crucial aspect of online security, but remembering multiple complex passwords can be a challenge. 1Password comes to the rescue by securely storing all your passwords in one place, accessible only by you. With 1Password, you only need to remember one master password, and you’ll have instant access to all your accounts. 

Improving Project Management

Effective project management is paramount for remote teams to stay organized, meet deadlines, and share updates efficiently. The following four tools streamline project management processes and enhance collaboration:

6. Scoro

Scoro is an all-in-one business management software designed to streamline workflows and free up time for more important tasks. With Scoro, you can easily track time, manage your team, and create and send invoices. The team dashboard is a precious feature, providing a comprehensive overview of projects, including profit, budget updates, and project milestones. Real-time access to this information ensures everyone stays on track and within budget.

7. Cyfe by Traject

Cyfe is a powerful platform that allows marketing teams to manage various tools, platforms, and services in one centralized location. With integrations for popular services like Freshbooks, Alexa, Basecamp, and Instagram, Cyfe pulls real-time data from these sources, providing an up-to-date snapshot of your marketing activities.

This comprehensive view enables you to make informed decisions while maintaining the security of your marketing accounts. By eliminating the need to switch between multiple platforms, Cyfe simplifies collaboration and enhances productivity.

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10. Filestage

If your projects often get delayed due to lengthy editing and approval processes, Filestage is the solution you need. This all-in-one proofing software allows creatives to submit their work while management can provide comments and edit requests in a single space. Filestage supports various file formats, including videos, images, documents, and audio files, making it ideal for any creative project. By streamlining the collaboration and feedback process, Filestage eliminates bottlenecks and ensures smoother project management.


As remote work continues to thrive, the right productivity tools can make a significant difference in managing distractions, and improving project management. By adopting the tools mentioned in this article, remote workers can enhance efficiency.

Remember that productivity tools should be tailored to your needs, so take the time to assess which tools will provide the most value. With the right tools in place, you can work seamlessly and achieve remarkable results.